The Company
Paragon Consulting, established in 1998, is a strategic IT infrastructure partner delivering products and services to maximize information management capabilities and protect critical business data. Their experienced IT consultants are proficient in mainframe as well as cutting edge technologies and are dedicated to understanding and meeting a company’s specific business needs and technology requirements.

The Challenge
For their first year in business, Paragon Consulting did their payroll and tax administration in house. As Paragon Consulting began to expand, they realized the need to streamline its payroll process. They decided to search for a company that was an all-inclusive HR solution that could provide electronic, real time payroll processing and develop customized solutions for all HR needs.

Paragon Consulting began its search for an HR outsourcing firm and discovered PayStaff, a full-service human resource outsourcing company that provides clients with innovative solutions that help to eliminate redundancies and promote efficiencies and cost savings. Paragon Consulting felt that PayStaff offered one of the most comprehensive, paperless solutions that would help the company effectively manage payroll administration and tax filings for its growing company.

A Paperless Solution to a Payroll and Taxing Issue
Prior to working with PayStaff, Paragon Consulting had to manually complete the payroll reports and tax filings for locations in multiple states. This manual process could not be completed in real time and resulted in delays, paycheck discrepancies and tax misfiling. These delays caused Paragon Consulting to lose valuable time and money.

To solve this problem, PayStaff created a customized package that fit Paragon Consulting’s business needs and streamlined the payroll process between its multiple locations and corporate headquarters. Now, they just enter employees’ payroll online, which can be adjusted with the click of a mouse, and is then sent to PayStaff for final and accurate processing. “We no longer have the headache of worrying about whether payroll will be correct and employees will be paid in a timely fashion,” commented Tom Reynolds.

Additionally, with multiple locations in several different states, Paragon Consulting was experiencing problems related to employee taxes, and was losing a significant amount of time. The leading-edge technology that automates PayStaff’s electronic payroll processing connects employees and management to real-time data. This ensures that tax deductions are in place for all relevant employees and with the correct state deductions in place; thus ensuring that each employee is being taxed appropriately.

PayStaff quickly jumped in and was able to seamlessly transition payroll online and clean up tax issues that remained – resulting in a cost savings. Now, Paragon Consulting not only is free of payroll and tax worries, but is impressed with how simplified their accounting process is today.

The Benefit of Streamlining HR Processes
Paragon Consulting was very pleased with the efficiencies put in place by PayStaff. The company soon looked to PayStaff for help with other human resource functions to streamline processes. After a presentation, Paragon Consulting was also impressed with the benefit management plan offered by PayStaff. Paragon felt confident in PayStaff’s network of HR professionals and licensed insurance advisors, who would be able to bring a complement of perspectives to identify alternatives, recommend plan design, negotiate carrier costs and provide superior customer service. PayStaff worked with Paragon

Consulting to implement an employee benefit management plan, which integrated the benefits program and provided tighter control of insurance, billing, open enrollment, and employee terminations. Today, PayStaff handles all aspects of the HR, payroll and benefits administration for Paragon Consulting’s employees.